One of the important and most frequently asked questions is «How to choose a necessary and sufficient software to automate accounting of the Company?». And in this particular case, to meet the challenges of management and accounting, we see the most popular in Russia platform 1C: Enterprise.

Each enterprise in its own individually, on the one hand and, on the other - rather like when viewed from the perspective of business processes. Therefore, in this section we will try to address the basic principles and factors influencing the choice of software (software). And as the results of the classification of choice to provide the necessary software, depending on the critical parameters.

The review we have compiled on the basis of its experience of automation of various sizes and spheres of activity. Perhaps it is somewhat subjective, but experience has shown that there are always exceptions, but rather proves the rule:)

The goal is to help you make the initial steps of its own to determine the needs of the business automation at the moment and suggest a possible scenario - having spent at least so far.

In this review we will consider three basic, in our view, aspects:

where to start: the choice of software, taking into account the development of the Company

whether to change / upgrade existing information system

appropriateness of investment in new software.

The main sections of the review:

Description of your company (formation requirements for the system)
The classification of the basic version of 1C: Enterprise
1C: Enterprise 7.7.
1C: Enterprise 8.0.
Stages of Development Company and the choices of software (software)
COMPANY - Trade (including the sale of services)
COMPANY - Production
COMPANY - Uzkoprofilnaya. (Insurance, advertising agency, etc.)
A brief comparison Platform 7.7. and 8.0.
The conditions necessary upgrading of existing software
The economic desirability of introducing an information system

1. Company Description

The first of what we recommend you start - is to formalize (set) - the following parameters:

Given the structure of the company.
Type of activity (trade, production, etc.)
Automated list of the Company.
The availability of remote jobs outside the LAN.
The list of tasks to be automated
The number of jobs and amount of documentation
Scope (fiscal and / or management accounting)
The skills of staff

Any or all together, the above mentioned issues are defining and, depending on the answers, the decision will be a software product.

In principle, this information is already quite enough to form the initial request for the companies developers 1C, and on the basis of the proposals received, to choose the best option for you.

If you decide to start, did its own deal with a task, the next step, we are short (which would have an idea), look on the market, to date, software products based on «1C: Enterprise 7.7. and 8.0. ».

2. CLASSIFICATION basic version of 1C: Enterprise

1C: Enterprise 7.7 .- The system allows programs to address the various tasks of accounting and management in enterprises regardless of their profile
Trade and warehouse program is designed to accommodate all types of commercial transactions and can perform all the functions of accounting
Accounting - a universal solution for automating the massive accounting in enterprises
Salaries and staff - is a component of "calculation" with the model configuration for payroll and personnel records
Public - Personalize «Manufacturing + + Accounting Services» system «1C: Enterprise 7.7» is a model solution for the automation of small and medium enterprises, whose main activities is the production of goods, services, and wholesale trade.
Financial-planning - includes: strategic and operational planning (budgeting), collecting data on the actual implementation of the plan, plan - faktny analysis of the budget; modeling, analysis and forecasting the financial status of the organization.
An integrated 7.7-- Includes all the above listed components. The main advantage of using is that it not only supports a single information space, but also implemented automatically reflected in the accounting data operational records trading activity and results payroll with the necessary degree of detail.
1C: Enterprise 8.0. - The newest version of the platform to automate the management and accounting, modern trends in the market
Managing trade - tasks of management and operational records, analysis and planning; automates trading, financial and warehouse operations
Accounting, is designed to automate accounting and tax accounting, including preparation of a mandatory (regulated) reporting in organizations
Personnel management - designed to automate complex payroll and the personnel policy of
SCP - an integrated applications, covering the basic contours of management and accounting to manufacturing enterprise
Server - Client-server version is designed for use in working groups or in the enterprise. He realized on the basis of a three-tiered architecture «client-server».
WEB-enhancing - although included with a technology platform, delivered as a separate software product, and allows access to build 1C: Enterprise into existing Web-sites and Web-based applications, as well as create Web-ready applications using information base 1S : Enterprise 8.0.

3. STAGE OF DEVELOPMENT AND OPTIONS FOR CHOICE

Then, for what would determine what product is most likely fit for your company, we suggest consolidation is not going into the «fine» specifics of the company - to divide the work: to trade or manufacturing plants. As the cost of solutions seriously depends on the size enterprises, this classification includes a ranking of largest companies.

Associated Board: In deciding to do so in view of rapid development of the Company that would not have to spend more time on the increase in jobs in the very near future.

So ....

3.1. COMPANY - Trade (including the sale of services)

This table deals only options configurations, depending on the size and scope of the company.

More details about the choice of platforms, we'll talk later.

Legend:

PUB - 1C: Enterprise 7.7. Configuration "Manufacturing + + Accounting Services"
SCP - 1C: Enterprise 8.0. Management company

Stage of Development Companies
Number of people
Decision
Note

Home

1-3

1C: Accounting

This configuration includes not only accounting, but also keeping TMTS and payroll staff.

Low

3-10

Accounting + Trade

Keeping trade and accounting in separate databases. The management is maintained in the 1C: Trade and necessary operations are pumped in 1C: Accounting

Central

10-30

Accounting + Trade + Salary / Integrated / PUB + Server

Perhaps installation of every component separately, or the creation of a common information space based on 1C: Kompleksnaya.Dlya for greater «resistance» system of 10 users of encouraged to acquire or SQL Server 1C version of the component 1C Enterprise 7.7 .. This is necessary so as to improve the protection of databases from unauthorized access.

Above average

30-50

Accounting + Salary + Trade with patches / PUB with patches Finplanirovanie + + Server

With the growth of the Company, there is a need to modify the standard configuration in accordance with the requirements of business. A reference to the plan, faktnogo analysis of the financial activities of the company.

The following major

50-100

Accounting with patches + Salary + Trade with patches + Server

In a dynamically growing company refinement, in most cases, are subject to the basic components.

Major

More than 100

All components of patches + Server

When a complex system for calculating salaries of staff - in «Salaries and Cadres» also change.

3.2. COMPANY - Production

It also represented the most common options for automation businesses involved in production.

Depending on the scale of the Company may be different composition of the platform is the constant availability of software to automate record-keeping production process - PUB, or UPP.

Stage of Development Companies
Number of people
Decision
Note

Below average

10-30

Accounting + Trade / PUB

When a small production can be used as a model of opportunity PUB, so refinement of the model of Commerce.

Central

30-50

Accounting + PUB with patches Salary + + + Finplanirovanie Server

For the sustainability of the system, with 20 or more jobs are encouraged to acquire a license for the server or SQL version of 1C: Predpritie 7.7.

The following major

50-100

Accounting with patches Salary + + + PUB with patches Finplanirovanie / SCP + Server

Depending on the complexity of the production process can be used - a simple option-PUB, more complex SCP

Major

More than 100

All components of patches + Server

Initially, perhaps using the model configurations with a phased modification of the system according to individual companies or the full implementation of SCP.

3.3. COMPANY - uzkoprofilnaya.

From each rule, as always, there are exceptions.

In this section we would like to consider the automation of the Company, which is difficult to match types of products. In this case, the best solution is to use the software 1c as a platform - to create their own configuration.

For example: insurance, advertising agency, marketing and distribution technology, investment, etc.

Stage of Development Companies
Number of people
Decision
Note

Small / Medium

3-30

Accounting

While the Company is not very big and processes is not difficult to trace, a 1C: Accounting

Medium / Major

30 and above

Accounting + configuration with «0» to management accounting / Co (supported by 1C).

Alternatively, you can examine the configuration created jointly by the partner and the company 1C. But in choosing to be analyzed options for the proposed software, those company-developer regularly updates and supplements. Otherwise, the costs often are useless.

Once you've settled with the requirements of the Company and the possible configuration, you can already calculate the approximate cost and the timing of the introduction of the product.

Next, look at the possibilities of selected products - fear promotional brochures, presentations or looked inviting literate professionals from the company - franchisee 1C - to take a final decision on selecting the optimal software.

In principle, you can not have long to put a full stop :-)

But,

we would like to consider factors that also is taken into account when selecting a software product ....

For example, is not insignificant is the choice platform for building information systems. If the next 5 -7 years, the choice was mezhdu1S: 7.7. and ... ... .1 S: 7.7. :-), That today the situation has worsened due to the emergence of a new technology platform 1C: 8.0. And a decision on the selection of the product was less clear ... What prefer? «Old» - a proven product, or new - «advanced».

To date - one of the most pressing issues - what to choose?

We tried to hold an impartial analysis.

A more serious approach than the capacity of each system, you can read here ( «Comparison 7.7. And 8.0.»)

4. Platform Choice

Condition / Question
1C: Enterprise 7.7.
1C: Enterprise 8.0.

The need for the development of the Company's change in business processes

«+» Platform is «old», of proven,

«-» Number of people able and willing to engage in this platform with the passage of time tends to «0»

«+» Using high-tech platform

«+» Sales and functioning work configuration, in budgeting, planning, analysis, etc. (through the built model features)

«-» Higher Hardware Requirements

The growth of the company (scalability of the system)

Suffice costly process of increasing the number of jobs, so the program is acquired, as a rule, «with stock»

1C: 8 scalable easier through a new licensing policy. The increase in employment occurs through the acquisition ext. licenses for new users.

The presence or appearance in the subsequent removal of jobs (for example: a warehouse)

The creation of a common information space between remote offices can only be between absolutely identical configurations (by means of URBD)

1C: 8 allows to organize exchanges between different configurations (URBD is embedded option)

Requirements for using the Internet - Resources

1C: 7 supports only work with HTML

1C: 8 staffing FTP and e-mail.

Requirements for hardware

Just demands nothing supernatural (Requirements)

CPU Intel Pentium III 866 MHz;
256 MB of RAM;

License policy

The options are:

1 RM,
3 RM
Seth. (unlimited number of users)

Licenses for jobs in the system, purchased with the growing number of users.

Support CPC

None

«1C: Enterprise 8.0. The expansion of handheld computers »

Get a bit of bias toward «1C: Enterprise 8.0.», But there is no trick, and the desire to push the decision. The comparison made only on the basic parameters.

Then there is another issue that we believe deserve attention, if the company is committed to a gradual and orderly development - upgrading software. That is, at the beginning of the Company acquired a software for the core activities - accounting, trade, warehouse accounting relationships with customers, etc.

Does it change ... .. modernize whether to spend finances ... and so it works ... why should I do?

Answer: It is. If there is a picture of the future development of the company.

5. REQUIREMENTS FOR MODERNIZATION SOFT

So, Why deal with the upgrading of existing enterprise software?

If ... the need to implement the functioning of the enterprise on the basis of a modern, technological product.
This demand arises from the growth of the company. For example, in the early stages of the development company, could lead management operations in the tables EXCEL. But in the future, as a result of increased information system becomes opaque at first, and then simply unmanageable. BUT ... One of the advantages the availability of software previous generation, is that a move to a new platform for the company formalized the basic business processes and as a consequence, there is an understanding needs to change the standard configuration, according to an individual company.
In this case, we think, interesting and useful as a solution to deal with - 1C: 8, because it is better to modify / upgrade and a number of opportunities already enshrined in the standard configuration.

If ... the perspective of the requirements of the Company to modify the software formed in accordance with changing business processes firm. . Ie further automation of the Company does not require significant time and cost (including the systematic recourse to the Company, the developer) is a standard procedure

If ... in the course of action and development companies have claims related to optimizing productivity software, as well as user-friendly interface. Ie «Old» software could not meet the needs of the Company, in speed and productivity, at this stage, by virtue of any restrictions.

... If there is a need to obtain some analytical information (reports of additional cuts without changing the data structure). Ie Model laid developer records are not sufficient to ensure the monitoring and analysis of the Company, and hence management decisions.

As a first approximation, we consider most fundamental aspects which need attention are deciding on the choice of software.

There is another issue that we have not raised - is economically financial cost, because the default view that the decision that «must», has already been taken. But still, in conclusion, we have decided to give this subject some time. In the event that lacked the last «yes» in favor of the feasibility of investment in the automation.

6. ECONOMIC FEASIBILITY

To date, there are many works on the benefits of automation, so in this section - we have prepared a small and rather brief analysis based on our experience, not once confirmed by our customers, to varying degrees.

Savings resources
At wages.
Business scalable without increasing the cost of management personnel. Add to this reduced requirements for the qualification of the direct perpetrators and as a consequence of their salaries
As an example: one of the major trading firms a few years ago, the leadership had focused on the automation of the Company.
To date, Single Information System includes all sites and offices (in the work of virtually all workplaces used barcode scanners and other business equipment), which allows the employment of qualified staff and do not bear minimum labor for the selection and training of the Company . However, the company less than 10% of employees can be attributed to management personnel (chiefs of all ranks, financiers and accountants)
At equipment (office equipment, space, etc.)
As a result p.1.1. - Is not required to provide additional jobs.
«Transparency» business - one of the major advantages.
Activity, of course, with a literate set goals for the automation and serious approach to implementation is fully under the control of the head and allows you to take management decisions. (Ie, 100 tons of non / found after the inventory - this is terrible dream from the past :-) )
Then ....

Increase in income
Increase speed processes, and as a consequence, a reduction of time on customer service (the same case - the use of bar-code scanners, or the formation of the documents one by one - two key presses ... instead runs between trading hall, warehouse, accountants - Courier, the seller, storekeeper and etc.)
Improving the quality of service (through speedy access to information about the client). In what may be as on previous orders, contracts, rebates / allowances - for the manager, etc., and analysis of employee and customer solvency, for the head.
The ability to use additional features (eg, the Internet bookstore, integrated with the 1s.)

And one more question ... is not insignificant.

Protecting business.
The reduction of losses from bad employees (for example: caring staff - the loss of information that is left and took with them daily ... or worse - a customer Inc)
Protection from theft (through automation, the company becomes more «transparent» for the head of the company. The possibility of automatic monitoring of the staff).
The distinction between the rights of employees to access information. (Access to the data only in the job. Every employee is responsible for a process for a company that recorded in the system.

I hope this article helped you get an introduction to select software products perhaps learn something new or recall forgotten. But the main thing - approved a desire to move in the direction.