Office automation translates to a new qualitative level the task of organizing work with documents:

Even at the stage of implementation of the automated system analyzed and optimized. Shall be clear patterns of motion of each type of document. Identify those responsible for the implementation of each phase of work on the document.

Distribution of access rights ensures consistent work on electronic document multiple users.

Current status of each document can be monitored.

Easy to get an analytical report on the state of making a specific document, a group of documents, etc.

Organize the flow of documents to geographically remote users to gain access to the system of channels INTERNET / INTRANET.

EDiscovery - documentation of the activities of enterprises. Office automation and the transition to digital technology is the basis for workflow (though increasingly clear distinction between automation and workflow to hold difficult).

Preparation and documents should be made to certain rules. The state standards for equipment and documentation management provides standardized forms for a number of documents. In addition, documents intended for use within the enterprise must meet by corporate standards. All documents adopted to classify as the administrative and accounting records. By the administrative documents include orders, minutes, certificates, letters, orders. Gost 6.30-2003 ( "Uniform system of documentation. Unified organizational system - a status documentation") determines the composition and location details organizational and administrative documents. Records - it accounts overhead, cash, money orders, without completing the legally required details they can not be a reason for the transaction.

If the functions performed by an automated documentation system, the process of setting up and registration documents significantly easier, because the excluded errors in the presentation of the document type, to create a new document system automatically assigns the necessary details or fill details of the new document, copied from a document, on grounds that each document recorded in the system and stored in a single data base. Create a new document can be initiated by the user or automatically at a certain stage of the business process.

Examples of automation can be found in many programs, some are a large integrated solutions and cost big money, and some, by contrast, are small and easy to study and work. The price of the same low. Here is an example of such specialized programs: for the CPD and the RMT. You are free to choose the software on your taste and needs.